Southwest Florida Library Network Assistant Director
NATURE OF THE WORK:
The Assistant Director is responsible for performing multiple duties related to all aspects of the organization. Work is of more than average difficulty and requires that the employee interact with multiple types of libraries with varied needs and levels of expertise. In the extended absence of the Executive Director, this employee becomes the operational decision-maker. The Assistant Director successfully works with the Executive Director and SWFLN staff to administer, manage, and direct all operations.
Work includes managing programs which provide member services. These include public relations, interlibrary loan, document delivery, and group purchases. This person is responsible for implementation, program management, support, and specialized training relating to assigned programs. Problem solving and customer service skills are necessary.
The Assistant Director must be highly motivated and able to demonstrate excellent interpersonal skills, sound fiscal management abilities, strong planning and organizational skills, problem solving and customer service skills, and be an effective communicator. The Assistant Director supports the promotion of SWFLN’s mission within the region and the state; leads regional strategic planning and implementation for innovative cooperative services; advises, recommends, and formulates policies with the SWFLN Board; obtains and administers State, Federal, and other grant funding for activities to further SWFLN’s mission; and advocates for SWFLN and the interests of its members.
SWFLN is an independent entity incorporated as a 501 c (3) not-for-profit corporation in the State of Florida. The Board of Directors sets overall direction and establishes policies for SWFLN. The Board is a governing body which adopts policies and budgets. The Assistant Director reports to the Executive Director and is expected to maintain a friendly working relationship with all Board members.
RESPONSIBILITIES AND DUTIES:
To the Board
- Attends meetings of the Board, General Membership, Standing Committees, Interest Groups, and others as necessary;
- Serves as Chief Operating Officer and secondary representative of the Board of Directors, responsible for contracts, finances, and SWFLN programs;
- Prioritizes activities, identifies problems, and seeks solutions. Informs the Executive Director of existing problems and works in a collaborative problem-solving mode to deal with them;
- Assists with the development, adoption, and updating of strategic plans by the Board and monitors their progress;
- Performs such other duties as may be assigned by the Executive Director.
To the Membership
- Identifies high quality, innovative, and cost‐effective member services that address SWFLN strategic priorities;
- Assists in implementing short and long term strategic planning;
- Evaluates member services to ensure that they meet member library needs;
- Visits member libraries to promote understanding and involvement in the cooperative;
- Engages with members through personal, print, and electronic methods;
- Develops relationships with vendors to provide discounts for members for equipment, supplies, and other materials;
- Participates in and represents SWFLN at regional, state, and national professional organizations and meetings;
- Recruits and retains libraries for SWFLN membership.
To the Division of Library and Information Services
- Assists in the preparation of State and Federal grant applications in a timely manner, and assists in grant project implementation;
- Submits midyear and final narrative and fiscal grant reports, as requested, in a timely manner;
- Represents SWFLN to the State Bureau of Library Development and others at the state level.
General Administrative and Fiscal
- Motivates and inspires staff and members with leadership and vision;
- Assumes secondary responsibility for developing and implementing SWFLN services, technology, and operations;
- Monitors expenditures ensuring sound fiscal management practices;
- Administers personnel operations including recruitment, hiring, training and development, and performance evaluation in the extended absence of the Executive Director.
Master’s Degree from an ALA-accredited program or significant progress and actively working toward completion. Minimum of five years of experience in professional librarianship; demonstrated planning, organizational, and communication (both verbal and written) skills; a commitment to interlibrary cooperation. Knowledge of supervision and personnel management activities; general computer knowledge and experience with MS Office; knowledge of records keeping practices and general office administration procedures.
At least one year of library managerial/administrative experience with demonstrated achievements; three years of project management experience; demonstrated success in managing grant funding; successful track record in working with a policy-making Board; experience in diverse library settings; flexibility regarding work schedule and travel; experience in communications, marketing, advocacy, or community engagement.
KNOWLEDGE, EXPERIENCE, AND SKILLS:
- Demonstrated ability to build consensus among diverse groups;
- Demonstrated knowledge of and commitment to the use of current and emerging information technologies;
- Demonstrated excellent communication, both with formal written and oral skills and with informal human relations.
How to Apply
Apply via email with a Resume and Cover Letter addressing how you match the job description. Application materials should be sent to firstname.lastname@example.org as WORD or PDF attachments. This position will be “open until filled” and we will begin initial reviews of application materials the week of October 03, 2019. If you know of anyone interested in applying for this wonderful opportunity, please do not waste time and spread the word!